Depending on how you use our online platforms and/or otherwise interact with us, we may ask you to provide us with certain Personal Data which identifies you (whether by itself or together with other information that we hold).
By using The Northern School of Art’s website, you consent to the collection, storage, use and transfer of your personal data by us under the terms of this Privacy Notice. “Personal Data” means personal information that identifies you as an individual or relates to an identifiable individual as defined under applicable European legislation (and in particular, the European General Data Protection Regulations 2016).
WHAT DOES THIS NOTICE DO?
This Notice informs you of our practices from 25 May 2018 with respect to the collection, use and disclosure of Personal Data which you provide to us via our online platforms. We may ask you for this Personal Data so we can effectively provide our products and/or services to you. It also covers how we may use your Personal Data in relation to any promotions, competitions, offers or marketing campaigns we may undertake in whatever medium, or under our contractual obligations or other legitimate interests. There may be occasions where it may be reasonably necessary for us to contact you for administrative or operational reasons in relation to your registration or use of our online platforms, your potential employment with us or use of or access to our products and services.
HOW DO WE COLLECT PERSONAL DATA & WHY?
The Data Controller is The Northern School of Art. We may collect your Personal Data in the following circumstances (this is not a definitive list): 1. Marketing and Promotions We may collect your Personal Data based on your consent or our legitimate business interests which include Marketing and Promotions: • when you receive communications in relation to aspects of our business as a customer/client; you or we think you may be interested in; when you register to attend an open event, or receive invitations to future events; • where that Personal Data is specifically and voluntarily provided by you when you visit our Platforms (see “Cookies”, below); • when you subscribe to our direct or indirect marketing lists (Marketing and Promotional communications may be provided to you by Social Media Channels, email, post or other communication channels); • if you have consented to receive Marketing or Promotions previously, for example through expressing an interest in our Products or Services; when you provide feedback and contributions to customer surveys, competitions or questionnaires. 2. Accessing, using or purchasing our products or services We may collect your Personal Data based on your consent or our legitimate business interest: • when you request specific materials or information from our online platforms, or by other media; • if you register to access secure or otherwise restricted parts of our Platforms e.g. to make an online application for a course; • through an ‘opt-in’ consent mechanism; • by submitting your details to ‘register your interest;’ form; or if you are an existing or potential customer, with information about Products or Services similar to those in which you have expressed an interest, e.g subscribing to our mailing list. 3. To perform our contractual obligations, which include: • Relevant Higher Education bodies (e.g. Education and Skills Funding Agency, Office for Students, UK Research and Innovation, Universities and Colleges Admissions Service, Office for Fair Access, Office of the Independent Adjudicator, the organisation(s) running the National Student Survey and other student and leaver surveys). • To administer the financial aspects of your relationship with us and any funders. • Monitor your progress and help you to achieve the best possible outcome from your study • To support you in your studies and provide medical or other assistance • Monitor how well individual programmes of study are performing • Local authorities (if we pass lists of undergraduate to Hartlepool Borough • Council on an annual basis to assist with the administration of students’ exemption from Council Tax). • On occasion and where necessary, auditors • whilst accepting our terms when registering for our Products or Services; including short courses and Saturday Clubs for children and young people. • to verify an identity for compliance purposes; or • to process a payment, communicate regarding a payment, and provide related customer • if you apply to work for The Northern School of Art; Otherwise in our legitimate business interests, which include: • if you contact us in respect of your Personal Data; • when we review and improve the accuracy of the Personal Data we hold; • when you contact us with queries so we can better help you; or • when we investigate any complaints received by you; • to analyse trends; • to track users webpage movements (see “Cookies”, below); • to help identify you; • to report any activity which we suspect breaches any relevant laws or regulations to the appropriate authority; and • to gather broad demographic information for aggregate use
WHAT PERSONAL DATA DO WE COLLECT?
TRANSFER OF PERSONAL DATA
Third Parties Other than to Third Party Data Processors governed by a data processing agreement which replicates the terms of this Notice, as elsewhere provided for in this Notice, where it is necessary to involve a third party service provider for the performance of our contractual obligations or by operation of law, we will not transfer identifiable, non-aggregated Personal Data to third parties. Transfers outside the European Union Non-European countries may have data protection laws that are less protective than the legislation where you live. Where this is the case, (such as the United States), our transfers of data will be regulated by standard contractual clauses relating to the transfer of Personal Data outside of the European Union (or outside of jurisdictions deemed “adequate” for data privacy by the European Union). We will not transfer your data outside of the European Union for any other reason than described in this Notice, unless we are required to do so by operation of law. Retention of Personal Data If you have provided us with Personal Data, your Personal Data will be retained for the duration of your relationship with us, the length of time required by applicable legislation, or otherwise a reasonable period of time (and we or our third party data processors will amend or dispose of your Personal Data when no longer necessary).